Ricoh Multifunction AC205 User Manual

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Table Of Contents

Chapter 1: INTRODUCTION
Special Features ........................................................... 1.2
Understanding Component Locations .................................... 1.4
Front View ............................................................... 1.4
Rear View ............................................................ 1.5
Control Panel Functions ........................................... 1.6
Chapter 2: GETTING STARTED
Unpacking ................................................................ 2.2
Selecting a Location ................................................. 2.4
Installing the Toner Cartridge .......................................... 2.5
Loading Paper .............................................................. 2.7
Making Connections .................................................... 2.11
Turning the Machine On .................................................. 2.15
Changing the Display Language ........................................... 2.16
Setting the Machine ID ..................................................... 2.17
Entering Characters Using the Number Keypad .................. 2.18
Setting the Date and Time ............................................. 2.20
Changing the Clock Mode ................................................ 2.21
Setting the Paper Size and Type ............................................ 2.21
Setting Sounds ........................................................... 2.22
Speaker, Ringer, Key Sound, and Alarm Sound .................. 2.22
Speaker Volume ............................................................ 2.23
Using the Save Modes ..................................................... 2.24
Power Save Mode .......................................................... 2.24
Scan Lamp Save Mode .................................................... 2.24
About the Software ...................................................... 2.26
Printer Driver Features ................................................... 2.27
Installing the Software in Windows ......................................... 2.28
System Requirements .................................................... 2.28
Installing Software for Local Printing ................................. 2.29
Installing Software for Network Printing ............................ 2.34
Installing the SmarThru 4 ......................................... 2.41
Repairing Software ..................................................... 2.43
Removing Software ...................................................... 2.44
Uninstalling the MFP Driver ............................................. 2.44
Uninstalling the SmarThru ............................................... 2.45
Uninstalling the Network Scan Driver ................................ 2.45
Using the Set IP ......................................................... 2.46
Installing Set IP ....................................................... 2.46
To Use Set IP ....................................................... 2.47
Using the Printer Settings Utility .................................. 2.48
Chapter 3: PAPER HANDLING
Selecting Print Materials ................................................ 3.2
Paper Type, Input Sources, and Capacities .......................... 3.2
Guidelines for Paper and Special Materials ........................... 3.3
Loading Paper ............................................................ 3.4
In the Standard Tray .................................................. 3.4
In the Multipurpose Tray ............................................... 3.6
Using the Manual Feed Mode ............................................. 3.8
Selecting an Output Location .......................................... 3.10
Printing to the Front Output Tray (Face down) ................... 3.10
Printing to the Rear Output Slot (Face up) ......................... 3.11
Chapter 4: PRINTING TASKS
Printing a Document in Windows ........................................ 4.2
Canceling a Print Job .................................................. 4.3
Printer Settings ....................................................... 4.4
Layout tab .................................................................... 4.5
Paper Tab ................................................................... 4.6
Graphics Tab ............................................................... 4.8
Extras Tab ............................................................. 4.10
About Tab .................................................................. 4.11
Printer Tab .................................................................. 4.11
Using a Favorite Setting .................................................. 4.12
Using Help ............................................................. 4.12
Printing Multiple Pages on One Sheet of Paper ......................... 4.13
Printing Posters .................................................. 4.14
Fitting Your Document to a Selected Paper Size ....................... 4.16
Printing a Reduced or Enlarged Document ............................... 4.17
Using Watermarks ...................................................... 4.18
Using an Existing Watermark ........................................... 4.18
Creating a Watermark .................................................... 4.19
Editing a Watermark ...................................................... 4.20
Deleting a Watermark ..................................................... 4.20
Using Overlays .......................................................... 4.21
What is an Overlay? ....................................................... 4.21
Creating a New Page Overlay .......................................... 4.21
Using a Page Overlay ..................................................... 4.22
Deleting a Page Overlay .................................................. 4.24
Chapter 5: COPYING
Loading Paper for Copying ...................................................... 5.2
Selecting the Paper Tray ......................................................... 5.2
Preparing a Document ............................................................ 5.3
Making Copies on the Document Glass ...................................... 5.4
Making Copies from the Automatic Document Feeder .................. 5.5
Setting Copy Options ............................................................. 5.7
Darkness ........................................................................ 5.7
Original Type ................................................................... 5.7
Reduced/Enlarged Copy .................................................... 5.8
Number of Copies ............................................................ 5.9
Using Special Copy Features ................................................... 5.9
Clone Copying ............................................................... 5.10
Collation Copying ........................................................... 5.10
Auto Fit Copying ............................................................ 5.11
2 Sides on 1 Page Copying .............................................. 5.11
2 Up or 4 Up Copying ..................................................... 5.12
Poster Copying .............................................................. 5.13
Changing the Default Settings ............................................... 5.14
Setting the Time Out Option .................................................. 5.15
Chapter 6: SCANNING
Scanning Basics ....................................................... 6.2
Scanning From the Control Panel to an Application ..................... 6.3
Scanning Using the SmarThru ................................................. 6.4
Using Onscreen Help File ................................................... 6.6
Scanning Using the WIA Driver .......................................... 6.7
Scanning to USB Flash Drive ............................................. 6.8
Scanning Using the Network Scan ............................................ 6.9
About Network Scan ......................................................... 6.9
Setting the Network Scan Option ....................................... 6.9
Scanning Using Network Scan .......................................... 6.10
Setting Network Scan Timeout ......................................... 6.11
Using the Network Scan Driver .............................................. 6.12
Adding a Scanner ........................................................... 6.12
Removing a Scanner ...................................................... 6.13
Setting the properties ............................................... 6.14
Scanning using the Network Scan driver ........................... 6.17
Scanner Icons ....................................................... 6.17
Chapter 7: FAXING
Changing the Fax Setup options ..................................... 7.2
Available Fax Setup Options .......................................... 7.3
Loading a Document ......................................................... 7.6
Selecting the Paper Tray ................................................. 7.9
Adjusting the Document Resolution ...................................... 7.9
Sending a Fax Automatically ............................................ 7.11
Sending a Fax Manually ........................................................ 7.12
Redialing the Last Number .................................................... 7.12
Confirming Transmission ...................................................... 7.13
Automatic Redialing ............................................................. 7.13
About Receiving Modes ......................................................... 7.14
Loading Paper for Receiving Faxes ......................................... 7.15
Receiving Automatically in Fax Mode ...................................... 7.15
Receiving Manually in Tel Mode ............................................. 7.15
Receiving Automatically in Ans/Fax Mode ................................ 7.16
Receiving Manually Using an Extension Telephone .................... 7.16
Receiving Faxes Using the DRPD Mode ................................ 7.17
Receiving Faxes in the Memory ........................................... 7.18
One-touch Dialing ......................................................... 7.19
Storing a Number for One-touch Dialing ............................ 7.19
Sending a Fax using a One-touch Number ......................... 7.20
Speed Dialing ............................................................... 7.21
Storing a Number for Speed Dialing .................................. 7.21
Sending a Fax using a Speed Dial Number ......................... 7.22
Group Dialing ......................................................... 7.23
Setting a Group Dial Number ........................................... 7.23
Editing Group Dial Numbers ............................................ 7.24
Sending a Fax Using Group Dialing (Multi-address Transmission) ............ 7.25
Searching for a Number in Memory ........................................ 7.26
Searching Sequentially through the Memory ...................... 7.26
Searching with a Particular First Letter .............................. 7.26
Printing a Phone Book List ............................................ 7.27
Sending Broadcast Faxes ...................................................... 7.28
Sending a Delayed Fax ......................................................... 7.29
Sending a Priority Fax .......................................................... 7.31
Adding Documents To a Scheduled Fax ................................... 7.32
Canceling a Scheduled Fax .................................................... 7.33
Using Secure Receiving Mode ................................................ 7.34
Printing Reports ................................................... 7.35
Using Advanced Fax Settings ................................................. 7.37
Changing Setting Options ................................................ 7.37
Advanced Fax Setting Options ......................................... 7.38
Chapter 8: MAINTENANCE
Clearing the Memory ...................................................... 8.2
Cleaning Your Machine ........................................................... 8.3
Cleaning the Outside ........................................................ 8.3
Cleaning the Inside .......................................................... 8.3
Cleaning the Scan Unit ..................................................... 8.5
Maintaining the Toner Cartridge ............................................... 8.6
Redistributing Toner ......................................................... 8.7
Replacing the Toner Cartridge ............................................ 8.8
Setting the Notify Toner Option ........................................ 8.10
Cleaning the Drum ......................................................... 8.11
Ignoring the Toner Empty Message .................................. 8.12
Setting E-mail Notification ......................................... 8.13
Setting the Machine Setup tab ......................................... 8.13
Setting the Contact Information tab ................................. 8.16
Chapter 9: TROUBLESHOOTING
Clearing Document Jams .............................................. 9.2
Input Misfeed ......................................................... 9.2
Exit Misfeed ............................................................. 9.3
Roller Misfeed .................................................................. 9.4
Clearing Paper Jams ............................................................. 9.5
In Tray 1 ........................................................................ 9.5
In Optional Tray 2 ............................................................ 9.6
In the Fuser Area or Around the Toner Cartridge .................. 9.7
In the Paper Exit Area ...................................................... 9.9
In the Multipurpose Tray ................................................. 9.10
Tips for Avoiding Paper Jams ........................................... 9.11
Clearing LCD Error Messages .......................................... 9.12
Solving Other Problems ............................................... 9.16
Paper Feeding Problems .................................................. 9.16
Printing Problems ................................................... 9.17
Printing Quality Problems ................................................ 9.19
Copying Problems .......................................................... 9.24
Scanning Problems ......................................................... 9.25
Fax Problems ................................................................ 9.26
Solving Network Printing Problems ......................................... 9.28
General Problems ........................................................... 9.28
Windows Problems ......................................................... 9.29
Network Scan Problems .................................................. 9.29
Chapter 10: USING USB FLASH DRIVE
About USB Flash Drives .............................................. 10.2
Installing a USB Flash Drive ............................................... 10.2
Scanning to USB Flash Drive ................................................. 10.3
Scanning With Default Settings ........................................ 10.3
Scanning With Your Own Settings .................................... 10.4
Managing the USB Flash Drive ............................................... 10.6
Changing the Default Settings ......................................... 10.6
Deleting an Image File .................................................... 10.7
Formatting the USB Flash Drive ....................................... 10.8
Viewing the USB Memory Status ...................................... 10.9
Printing From the USB Flash Drive ........................................ 10.10
Backing Up Data ........................................................... 10.11
Appendix A: USING YOUR MACHINE ON A NETWORK
Setting Up a Locally-Shared Machine ................................. A.2
In Windows 98/Me ........................................................... A.2
In Windows NT 4.0/2000/XP .............................................. A.3
Setting Up a Network-Connected Machine ................................. A.4
Configuring Network Parameters on the Control Panel ........... A.4
Appendix B: INSTALLING MACHINE OPTIONS
Installing Memory DIMM ..................................................... B.2
Removing a Memory DIMM ................................................ B.4
Installing an Optional Tray ................................................ B.5
Setting Tray 2 in the Printer Properties ............................... B.7
Appendix C: SPECIFICATIONS
General Specifications ..................................................... C.2
Scanner and Copier Specifications ............................................ C.3
Printer Specifications ....................................................... C.4
Facsimile Specifications ......................................................... C.5
Paper Specifications ........................................................... C.6
Overview ........................................................................ C.6
Supported Sizes of Paper .................................................. C.7
Guidelines for Using Paper ................................................ C.8
Paper Specifications ......................................................... C.9
Paper Output Capacity ...................................................... C.9
Paper Storage Environment ........................................... C.9

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